HR, holidays & absence


Payroll (central admin.)

HR-related questions, including contractual questions, should be mailed to the JOINT MAILBOX


  • Pia Lind Lunau Kristensen (HR Partner)
    tel. 87153523  
  • Vibeke Skaarup (HR Supporter)
    tel 871 62578
  • Flavia Namagembe (HR Supporter)
    tel. 2162 3283  

The following partially support Biomedicine (temps)

  • Niels-Martin Hauschildt Tellefsen (HR Supporter) 
  • Ann-Charlott Stenfors Duvald (HR Supporter)


To salaried employees at the Department of Biomedicine (VIP, TAP, PhDs, both internally and externally financed)

You earn 2.08 days of holiday per month, i.e. 25 days of holiday in the period from 1 September to 31 August. You can take your holiday from 1 September to 31 December in the following year (16 months). In addition, you earn five special days of holiday, which you can take from 1 May to 30 April.

If you have earned full holiday entitlement, but you only partially complete the form, or don’t complete it at all, before the deadline, you must take your 25 days of holiday and five special days of holiday as follows:


  • Four weeks in July/August (weeks 30-33)
  • 1 week of holiday around Christmas and New Year 2022 (22-29 December - 5 days)

Change of vacation dates

If you wish to make changes to the announced vacation, please fill out the attached form and contact the secretariat.

The self service functions in mitHR is not yet useable, but you can see your holiday balance:

Special holidays

  • Two days during the winter holiday (week 7)
  • Three days before Easter

Please note that you can only take your special days of holiday if you have earned them during your current employment. It is not possible to take unpaid special holidays.

Change of holiday

If you want to change the announced days of holiday, please contact the secretariat.

Public holidays

The following days are paid holidays at AU:

  • Christmas Eve, 24 December
  • New Year's Eve, 31 December
  • Denmark's Constitution Day, 5 June

The university is closed on these days, but units and departments tending to people, animals, experiments and technology, remain open with the required number of employees at work.

Public Holidays in Denmark

New Year’s Day

January 1

Maundy Thursday, Good
Friday and Easter Monday

Thursday and Friday before
Easter Sunday and Monday
after Easter Sunday

“Store Bededag”
(Danish Rogation Day)

Fourth Friday after Easter

Ascension Day

1½ weeks before Pentecost

Pentecost Sunday and
Monday (Whitsun)

Sunday and Monday after

Christmas Day

December 25

Boxing Day

December 26

Staff can apply for a day off on 1 May if work permits.  


In connection with illness, child's first and second day of illness, child care days and senior days the following rules prevail:

Illness and other types of absence must be reported by email to your local secretariat.

You must also contact your leader and/or colleagues.

New Employee

As a new employee you will find useful and relevant information at Welcome to Aarhus University.

Onboarding of new employee

(checklist for administrative staff and employing manager)