Principles for the distribution of office space
As PI/group leader you are entitled to have your own office.
As PhD student, postdoc, lab coordinator (AC-TAP) and assistant professor you can book a desk in a shared office.
Dry-lab group members and non-PI associate professors will be allocated office space in an office with less people than the above-described shared office for postdocs etc.
Bachelor/master or research year students, guests, research assistants, laboratory technicians (laboranter) and medical laboratory technologists (bioanalytikere) can use allocated office space in the lab and the allocated touchdown desks.
Allocation and the moving of shared office space during the relocation (The Bookhus bookings)
If you have booked a desk in a shared office, your “desk” will move with you, if your group is moving to another building. This “desk move” will be handled by Pernille Mortensen and Jeannette Madsen with regard to your group affiliation, current desk location etc.
You will be informed of where your new desk is before you move.
Standard office furniture
All office units will be equipped with a height-adjustable desk, office chair and possible shelve space, cf. the above-described principles.
A PI/group leader office will furthermore be offered a small meeting table, two meeting chairs and whiteboards.
Other furniture incl. e.g. chest of drawers etc. must be financed by the group.
Touch-down office space
There will be touch-down desk/office space as follows:
The Skou Building (approx. 48 desks): 1116, 140A, 240A, 340A
The Bartholin Building (approx. 26 desks): 1244, 314, 321
Lockers
There will be lockers in the Bartholin building, similar to what we have in the Skou building. The tentative plan is to place these in storage/printer rooms situated on each floor.
Meeting rooms and lounge area
There will be meeting rooms in both the Skou, the Bartholin and the Einarsson Building.
The meeting rooms in the Skou and in the Einarsson Building will be the same as now. You can find the room number in Outlook.
The following rooms in the Bartholin Building will be for meetings:
1242: 2XX (small meeting room), 345, 445, 545
1244: 211
Furthermore, the plan is to furnish a lounge area (not to be booked) in 1244-311 and finally we are considering establishing some kind of “phone boxes” for phone calls or short online meetings.
All the department’s meeting rooms will be available in, and you will have access to book them via Outlook. Before access is given to the meeting rooms in the Bartholin Building, all (research) groups/units can – before 15 December 2024 – request a time slot for recurring group meetings to be approved by the Head of Secretariat, Morten Pless.
Office chairs
When you move, it is important to bring your office chair to your new office.
Info-screens
Info-screens in the Bartholin Building will be placed in the large coffee area on level one.
Kitchens, kitchenettes and canteen
Kitchens on floor 2-5 in the Bartholin Building will have coffee machines, fridges, ovens and microwave ovens and a smaller area with tables as you know it from the Skou Building.
Printing rooms
Printing rooms are on every second floor. You can use FollowMe print on all machines. The copy machine on level one has more advanced functions regarding folder creation etc.
Secretariat and office aids support
TBD
Storage rooms
In the Bartholin Building, the labs have substantially more storage space, but there will be additional storage space in dedicated storage rooms on each floor.
Parcels / packing room
TBD
Technical support
TBD
Parking
At the Bartholin Building, the parking space will be in front of the building, in the area facing Randersvej.
Lab chairs
All labs must bring their lab chairs when they move.
Please do not bring your neighbor's lab chairs :-)
Classification of labs
We are in contact with the work environment agency (Arbejdstilsynet) regarding the process of classification of labs, as well as transferring/adding lab IDs from the approved gene technological projects.
Safety
All staff must wear their ID card when in the Biomedicine buildings. The cards are also used for access to the building and between different sections inside the building. Please don't let anyone that you don´t know into the building.
Freezers & fridges
TBD
Chemical waste
TBD