Principles for the distribution of office space
As PI/group leader you are entitled to have your own office.
As PhD student, postdoc, lab coordinator (AC-TAP) and assistant professor you can book a desk in a shared office.
Dry-lab group members and non-PI associate professors will be allocated office space in an office with fewer people than the typical postdoc offices.
Bachelor/master or research year students, guests, research assistants, laboratory technicians (laboranter) and medical laboratory technologists (bioanalytikere) can use allocated office space in the lab and the allocated touchdown desks.
Allocation and the moving of shared office space during the relocation (The Bookhus bookings)
If you have booked a desk in a shared office, your “desk” will move with you, if your group is moving to another building. This “desk move” will be handled by Pernille Mortensen and Jeannette Madsen with regard to your group affiliation, current desk location etc.
You will be informed of where your new desk is before you move.
Standard office furniture
All office units will be equipped with a height-adjustable desk, office chair and possible shelve space, cf. the above-described principles.
A PI/group leader office will furthermore be offered a small meeting table, two meeting chairs and whiteboards.
Other furniture incl. e.g. chest of drawers etc. must be financed by the group.
Touch-down office space
There will be touch-down desk/office space as follows:
The Skou Building (approx. 48 desks): 1116, 140A, 240A, 340A
The Bartholin Building (approx. 26 desks): 1244, 314, 321
Lockers
There will be lockers in the Bartholin building, similar to what we have in the Skou building. The tentative plan is to place these in storage/printer rooms situated on each floor.
Meeting rooms and lounge area
There will be meeting rooms in both the Skou, the Bartholin and the Einarsson Building.
The meeting rooms in the Skou and in the Einarsson Building will be the same as now. You can find the room number in Outlook.
The following rooms in the Bartholin Building will be for meetings:
1242: 163 (small meeting room - location might be changed), 345, 445, 545
1244: 211
Furthermore, the plan is to furnish a lounge area (not to be booked) in 1244-311 and finally we are considering establishing some kind of “phone boxes” for phone calls or short online meetings.
All the department’s meeting rooms will be available in, and you will have access to book them via Outlook. Before access is given to the meeting rooms in the Bartholin Building, all (research) groups/units can – before 15 December 2024 – request a time slot for recurring group meetings to be approved by the Head of Secretariat, Morten Pless.
Office chairs
When you move, it is important to bring your office chair to your new office.
Info-screens
Info-screens in the Bartholin Building will be placed in the large coffee area on level one.
Kitchens, kitchenettes and canteen
Kitchens on floor 2-5 in the Bartholin Building will have coffee machines, fridges, ovens and microwave ovens and a smaller area with tables as you know it from the Skou Building.
Printing rooms
Printing rooms are on every second floor. You can use FollowMe print on all machines. The copy machine on level one has more advanced functions regarding folder creation etc.
Secretariat and office aids support
TBD
Storage rooms
In the Bartholin Building, the labs have substantially more storage space, but there will be additional storage space in dedicated storage rooms on each floor.
Parcels / packing room
TBD
Technical support
The technical unit in Skou will stay and Peter Bjerge and Bjarke Brix will have their main base here.
In Bartholin, a technical unit will be located on the 1st floor. Here Erling Dammand and Dennis Olesen will have their main base.
Parking
At the Bartholin Building, the parking space will be in front of the building, in the area facing Randersvej.
Shared equipment
We expect that people who have shared equipment today, and are relocating to separate buildings, will discuss a plan for the shared equipment. If this results in a situation where specific equipment is no longer available for one part (and this creates a problem), we ask you to please reach out to your new wing colleagues to see if they have equipment, you can use instead. If not, please reach out to Kim Henningsen (kh@biomed.au.dk) .
We expect you to take responsibility for the moving of the shared equipment in terms of considerations regarding whether it should be moved by the moving company or a specialized company, to label it as your other equipment etc.
MilliQ water and ice machines
In the Bartholin building, it will be installed in the chemical rooms on the 1st, 2nd, 3rd and 5th floor.
In the Skou Building, we have MilliQ water in the basement, 2nd, and 4th floor of 1115. Ice machines are on the 2nd, 3rd, and 4th floor of 1115.
Cold rooms
In Bartholin, cold rooms are located on 2nd 3rd, and 4th floor
In Skou, cold rooms are located on the 1st, 2nd, 3rd, and 4th floor in 1116
-70 degree and -130 degree freezers
In Bartholin: the –70/-130 freezers will be located in the basement
In Skou: the –70/-130 freezers are located at the 5th floor in Skou, building 1115.
Freezers with material that belongs to people moving to either Bartholin or Skou will be moved to the relevant building by the moving company. People that have material in freezers that are shared with a group moving to another building will be contacted. We have a plan to handle this.
Liquid Nitrogen and dry ice
TBA
Common class 2 cell labs
Skou: Work in progress, but we aim for a fully equipped facility as it is today. We will arrange a meeting with future users. The lab is located on the 2nd floor facing the atrium.
Bartholin: Most of the class 2 equipment located in Skou today, will move to Bartholin. The class 2 facility will be on the 2nd floor.
Bacteria room
Skou: Located in the basement. Equipped as it is today, but future users will be contacted, and we will have a meeting to discuss specific needs.
Bartholin: It will be located in the basement. Details are still work in progress.
Location of the core facilities after the relocation:
Skou:
Bartholin:
Autoclave facilities
Bartholin: Located on the 1st floor. Further details will follow.
Chemical waste
TBA
Lab chairs
All labs must bring their lab chairs when they move.
Please do not bring your neighbor's lab chairs :-)
Classification of labs
We are in contact with the work environment agency (Arbejdstilsynet) regarding the process of classification of labs, as well as transferring/adding lab IDs from the approved gene technological projects.
Safety
All staff must wear their ID card when in the Biomedicine buildings. The cards are also used for access to the building and between different sections inside the building. Please don't let anyone that you don´t know into the building.
Meeting with moving coordinators (We aim for the meeting to be held in week 47, November )
Here we will clarify:
Details on the process and the moving plan
Distribution of fridge and freezer space
Distribution of storage space
Classifications of labs
Questions
Moving plan
TBA
What to do when we move
TBA
How to move chemicals/MGO between buildings
It should be specified that the material is for chemicals/GMO transported by a pedestrian using a handcart, a trolley with high edges, or a wire cage on wheels, as the dangerous goods regulations do not apply to pedestrians. Safety has, of course, been considered, and therefore the material explains how to sort the chemicals using hazard pictograms and H-statements.
Flytning af kemikalier/GMO DK fodgænger
Moving chemicals/GMO UK pedestrian
Quick Guide Flytning af kemikalier
Quick Guide Moving Chemincals
If you need to transport your materials by car, please contact Cathrin Guldager Sørensen, and she will help.
House warming
The official inauguration of the Bartholin Building will take place on January 21 starting at 1 PM. More information will be provided later.